Providing remote audio for a meeting

It is best if you have a fast internet connection. Any of the wireless networks will work, or you can plug the laptop into the network directly using an ethernet cable. If you are in 533, use the ethernet socket 5290 (should say dchp on it). The designated laptop and mic are stored in the cabinet in 533.

How to Skype people into a meeting (assumes you already have Skype installed):

1. Plug in the Yeti mic into a computer. If the computer doesn't recognize the mic, try restarting the computer.
2. Open Skype and login.
3. Check Skype's options and verify that the Yeti mic is selected as the mic to receive sound from.
4. Add people to a group in Skype.
5. Call all of them at once. It should default to a conference call. IMPORTANT: Make sure you are the one who starts the call. This will make it easy to add people to the call later.
6. Add people as needed to the call. Note that you can only have 5 people maximum on a call. This means you can only Skype 4 people since you are the 5th person.
7. Make sure the people skyping in can hear (ask through the chat window). Also make sure they have their mics silenced. You can also mute your settings so that you don't hear anything, but they can still hear (do this through the Skype setting).
8. Check the chat window frequently to make sure everyone can still hear and are still on the call. Occasionally people get dropped - simply re-add them. Also, as a convention, if someone skyping in writes a comment that is not obviously addressed to you, it is a question that should be asked to the whole group.

How to record a meeting (assumes you have already installed Audacity and the plugin needed to make an mp3):

1. Plug in the Yeti mic into a computer. If the computer doesn't recognize the mic, try restarting the computer.
2. Check the computer audio settings and verify that the Yeti mic is selected as the mic to receive sound from.
3. Open Audacity. It should automatically start a new session for you. Click the red record button to start recording.
4. Click the stop button when the meeting is finished (you can also click the Pause button during the talk to pause it, then start it back up later).
5. Save the audio file as an audacity file (just so there is a backup copy we can edit). Do this by choosing File -> Save Project As, then enter a name. The file type is .aup.
6. Save the audio file as an mp3 (choose File -> Export as mp3). Note that most mp3 files are too big to email - you will probably have to transfer it using a thumb drive or ftp.
7. If the speaker agrees, you can post the mp3 file on the genomewiki presentations page.